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Southern Company Senior Administrative Assistant in Atlanta, Georgia

Senior Administrative Assistant

Description

Administrative Assistant - GM (Natural Resources)

JOB SUMMARY

This Administrative Assistant position will provide support to the General Manager of Natural Resources as well as its direct reports (Land Acquisition Manager, Real Estate Services and Strategy Manager, Natural Resources Manager, Land Engineering Manager). The position is based out of Georgia Power Corporate Office and is responsible for administrative functions including but not limited to:

  • Maintaining GM’s and managers’ schedule and calendar

  • Management time processing

  • Preparing monthly procurement card expense statements

  • Planning and organizing meeting arrangements and catering

  • Video conference and conference bridge scheduling, set-up and coordination

  • Meeting minutes and action item tracking

  • Making travel arrangements

  • Maintaining SharePoint sites

  • Preparing presentations and communications

  • Ordering office supplies

  • Filing, faxing, copying

  • Answering phones and taking effective messages

  • Maintaining S: Drive access and Outlook distributions lists

  • Invoice processing

  • Budget preparations and tracking

  • Other department specific requirements, as needed

Job Requirements

  • High School Diploma required. College degree preferred

  • Extensive experience secretarial/administrative experience in a busy, fast-paced environment. Executive level support in a corporate environment or relevant work experience in a customer service/support role is preferred.

  • Experience supporting a large department is highly desired

  • Experience managing a senior level calendar, inbox, and incoming calls

  • Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings, as necessary

  • Experience taking initiative and being a self-starter in day-to-day responsibilities

  • Qualification of Pre-Employment Clerical Test

  • Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required

  • Certified notary under Georgia Notary law or willing to become certified as a Georgia Notary

Knowledge, Skills and Abilities

  • Ability to professionally represent the GM and department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.

  • Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision

  • Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the officer remains abreast of daily activities and requests

  • Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests

  • Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across GPC, and provide back-up support to others as needed

  • Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction

  • Must possess excellent customer service, time management, phone, interpersonal, and communication skills

  • Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)

  • Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data

  • Demonstrated proficiency in Southern Company Systems such as iExpense, SHIPS, SCOTT, Maximo, eSTARS, and budgets is preferred

  • Must utilize good judgment and decision-making skills to either involve the officer or make independent decisions, as appropriate

Behavioral Attributes

  • Possess and display behaviors consistent with Our Values

  • Maintain a professional demeanor

  • Maintain confidentiality of sensitive information at all times

  • Demonstrate flexibility and adaptability to changing priorities

  • Demonstrate initiative and drive to deliver positive results

  • Must be a team player that is customer focused and service oriented

  • Able to exercise independent judgment and discretion and able to work with minimal direction

  • Able to deliver assignments with a high degree of accuracy and timeliness

Subject to the Georgia Power Company Smoke Free Workplace Policy: You must be free from all tobacco products (including but not limited to cigarettes, cigars, pipes, chew, snuff, patch and/or gum), at least six months prior to applying for this position.

Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is consistently recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeorgiaPower.com and connect with the Company on Facebook ( Facebook.com/GeorgiaPower ), Twitter ( Twitter.com/GeorgiaPower ) and Instagram ( Instagram.com/ga_power ).

#LI

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Georgia Power Company

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Work Location(s):

Georgia Power Headquarters - 241 Ralph McGill Blvd. NE (241ATLANTA)

241 Ralph McGill Blvd. NE

Atlanta, 30308

Req ID: GPC2008171

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