Administrative Assistant

Administrative Assistant

This position reports to the Southern Power Company Director of Commercial Optimization, Trading and Transmission. It is responsible for providing administrative support primarily to the Director but also for the managers and employees in the COT&T organization. It is also tasked with broader administrative support of the Southern Power HR team from time to time. Job expectations include managing day-to-day office operations, expense statement and P-card processing, invoice processing, check request handling, meeting planning and support, travel arrangement, time-keeping, calendar management telephone coverage, office supply inventory management, general office area support, presentation preparation and editing, organization of documents, filing, budget tracking and management, and various special projects. The use of office tools such as word processing, spreadsheets, presentation packages, and calendar and mail systems are key requirements for the role. Working closely and efficiently with others on the administrative support team is also a key requirement.

JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills )

• Excellent written and verbal communication skills

• Previous secretarial/administrative work experience performed at a high level of proficiency in a traditional office setting is required

• Proficiency in Microsoft Office Word and Outlook is required

• Proficiency in other Microsoft applications and in Southern Company systems (Enterprise Solutions Applications, Oracle, Scott, Cool Compliance, etc.) is strongly desired

• Excellent planning and organizational skills

• Experience in budgeting procedures, invoice processing and understanding of financial concepts strongly preferred

• High School Diploma or equivalent required. College degree preferred.

MAJOR JOB RESPONSIBILITIES: Specify major duties performed by the job and % of time spent on duties.

• Be consistently available to meet departmental support needs including occasional scheduled and unscheduled evenings and weekends

• Manage calendars, including meeting and travel arrangements for a large department

• Help facilitate the monthly reporting process for the department – generating and sharing the reporting calendar

• Perform time-keeping administration

• Key contact for departments

• Perform budget management tasks (preparation, research, tracking, and reconciliation)

• Manage telephone coverage and mail distribution support including customer notifications and communications

• Support meeting planning

• Prepare agendas and handle all meeting arrangements

• Expense and P-card statement management

• Prepare and maintain records and order and track computer equipment for employees

• Manage check requests and invoice processing

• Keep copies, printers, fax machines functional and stocked with paper and ink

• Coordinate with Building Operations on issues

• Maintain supply room

• Find solutions for copying, faxing, wireless equipment, office space, interview planning, gifts/flowers/food, office supplies, conference calls, catering, drinks, refreshments, etc….

• Regularly communicate with other administrative support team members to ensure effective coverage and best practices are being used

  Southern Power , a subsidiary of Southern Company, is a leading U.S. wholesale energy provider meeting the electricity needs of municipalities, electric cooperatives, investor-owned utilities, and other energy customers. Southern Power and its subsidiaries own 55 facilities operating or under construction in 14 states with more than 12,500 MW of generating capacity in Alabama, California, Delaware, Georgia, Kansas, Maine, Nevada, New Mexico, North Carolina, Oklahoma, South Dakota, Texas, West Virginia, and Washington.

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 8007

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Power