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Southern Company Office Assistant (I or II) in Newport News, Virginia

Office Assistant (I or II)

Description

Office Assistant (I or II)

Functional Expertise:

  • Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations).

  • Supports other administrative assistants with duties as needed. Includes covering the front desk and assembling manuals.

  • Coordinates office administrative functions including maintaining office supplies, record management, and database updates.

  • Provides administrative support for multiple departments as required.

  • Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports.

  • Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.

Business Acumen:

  • Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email.

  • Develops standard and ad-hoc reports; analyzes and summarizes data for management use.

  • Serves as administrative resource for internal employees; provides information and interpretation of Company documents.

  • Processes confidential information; maintains confidentiality.

Engagement:

  • Serves as liaison for addressing internal inquiries; researches, resolves, and responds to inquiries with minimal guidance.

Qualifications:

Education, Certifications/Licenses:

Required:

• High school diploma or GED

Preferred:

• Associates degree in Business or Office Administration

Related Work Experience:

Required:

• 1-3 years experience in an office support role

Preferred:

• 3-5 years experience in an office support role

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge:

Required:

• Demonstrated ability to handle information in a sensitive and confidential manner

• Demonstrated ability to work with all levels in the organization

• Demonstrated ability to work independently

• Judgment and discretionary skills

• MS Word - intermediate proficiency

• MS PowerPoint - intermediate proficiency

• MS Excel - intermediate proficiency

• PeopleSoft Financials - intermediate proficiency

• Time management skills

Working Conditions/Physical Requirements:

• Office Support

• Keyboarding = 80-90%

Disclaimer:

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.

Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top energy companies in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Virginia-Coastal Virginia-Newport News

Operating Company: Virginia Natural Gas

Job Type: Standard

Travel (Up to...): No

Union Covered: No

Work Location(s):

VNG Newport News - 746 Diligence Drive (746NewportNewsCODE)

746 Diligence Drive

Newport News, 23606

Req ID: GAS2002182

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